Days to Day 1

WorkTech AU 2026

Event Proposal · Prepared for Laura Keith

Powering WorkTech Australia 2026.

Two days. Six hundred attendees. One cart. Zero compromises on the coffee. We have built this proposal specifically for the MCEC floor plan and the audience WorkTech brings through the door each July.

29 · 30 Jul

Event Dates

600

Peak PAX

MCEC

South Wharf VIC

$4,529

Live Quote inc GST

Why Coffee on Cue for WorkTech

A coffee experience worthy of the conversations happening around it.

WorkTech Australia gathers the country's most forward-leaning workplace, people, property and technology leaders. The coffee bar is where those conversations start. It needs to work at volume and it needs to feel premium.

We have built this proposal around the MCEC Exhibition Hall floor plan, a 600 peak PAX day one, and a quieter day two. Our twin La Marzocco GS3 cart serves up to 160 cups an hour across two baristas. You will not see a queue longer than three minutes even through the morning peak.

Most importantly, we know WorkTech. We have supported your sponsors at events like this for ten years. We know the loading dock, the power drops, the pack-down windows, and the pace your producers work at. Low-friction, high-trust, ready to go.

Coffee on Cue baristas serving customers

What We Heard

The brief, in your words.

What you told us

How we respond

Peak attendance day one with 600+ through the morning keynote block, ~500 on day two.

Twin GS3 cart, 160 cups/hour capacity, scheduled to front-load peak windows. Queue wait under three minutes.

Sponsor exposure matters. The cart sits inside the main hall near the networking lounge.

Branded cups featuring the sponsor brand, supplied from our own print facility. Cart wrap options included below.

MCEC is a trusted venue but the pack-down window is tight, 45 minutes on day two.

Our standard bump-out is under 45 minutes including full wipe-down, equipment load, cart wheel-out.

Event runs across two days with slightly different audience profile and tempo.

Each day priced independently. Live quote below lets you flex hours per day without emailing us.

Decision date is internal, you want to lock in by end of May to confirm sponsor inclusions.

This quote is valid until 31 May 2026. Branded cup artwork deadline is 5 July for on-time production.

Our Approach

Built for trade-show tempo.

Everything about our operation is tuned for high-throughput events. No generator, no improvisation, no surprises. Here is how we keep the line moving.

160

Cups per hour

Twin GS3 cart with two baristas sustains 160 cups/hour through a four hour peak window. Workflow tested across 15,000+ events.

60 min

Setup window

Cart wheeled in, cabled up, equipment calibrated, ready to pour. All we need from MCEC is a 10A power socket and wash-up access.

2.5M

Cups served

Ten years operating across Melbourne and Sydney's biggest conferences, tradeshows and activations. Track record speaks.

900+

Five-star reviews

The average event organiser we work with comes back the next year, and the year after that. 62% repeat booking rate.

Your Live Quote

Build your quote, live.

Toggle hours, branding and add-ons per day. Every change updates the total in real time. Same pricing logic our sales team uses internally, published directly to you. No hidden line items.

Your Service Schedule

One cart, one head barista. Add a second barista for peak hour throughput. Unlimited tier removes serve caps for events with uncertain cup demand.

Current Total

$4,529.80

inc 10% GST · ex GST $4,118.00

Branding

Standard Cart

Included

Subway Tile

+$50/cart/day

Timber Themed

+$50/cart/day

Front Panel Wrap

+$400 flat

Full Wrap

+$550 flat

Add-Ons

500 Branded Cups 8oz

Your sponsor brand on every cup. 4-week lead time.

$550

Parking Fee

$85/day if parking not provided by venue.

$170

Good-Edi Edible Cups

100 waste-free cups. Great ESG story for sponsors.

$230

Decaf Coffee

250g bag, ~24 serves. Always-available option.

$75

Iced Beverage Upgrade

Iced lattes, long blacks, chocolate, matcha. 50 serves.

$100

Mixed Juice Pack

50 bottles across 5 varieties. Perfect for morning.

$235

Still Water (24 x 400ml)

Bottled. Complements coffee menu.

$36

Sparkling Water (24)

Bottled 400ml.

$60

Mixed Pastry Platter

50 pieces. Assorted croissants, danishes, muffins.

$250

Service (2 days)$3,398.00

Branding$0.00

Add-ons$720.00

Subtotal ex GST$4,118.00

GST 10%$411.80

Total inc GST$4,529.80

Question? Email sales team

Branding Showcase

Your cart as a brand platform.

Clients like Telstra, DocuSign, Dan Murphy's and Impressive Digital have used our carts as a canvas. Here is a snapshot of what's possible at WorkTech 2026.

‹

›

Toyota · Full Wrap

Dealer network launch activation. All three cart panels wrapped to spec.

$550All three panels

Telstra · Front Panel

Sponsor activation at a B2B partner conference. Reusable for future events.

$400Front panel only

Dan Murphy's · Retail Launch

Store opening activation. Branded cart plus branded cups plus apron.

$950Full wrap + cups

Mercedes-Benz · Dealer Event

Premium brand activation with full wrap and branded cups. Zero-compromise finish.

$1,100Full wrap + cups

All Human · Agency Showcase

Front-panel wrap for a creative-agency showcase event. High-impact, low-cost.

$400Front panel only

The Coffee

Our flagship Elevate Blend

Milk Chocolate, Honey & Marmalade

Roasted small-batch in-house at our Yarraville HQ. Ethically sourced from farms we know by name. Balanced for milk drinks, nuanced for black coffee purists.

Served with Alternative Dairy Co. oat and almond, Arkadia chai and hot chocolate, and T2 teas. Full cafe menu, no shortcuts.

Origin50% Mantiqueira de Minas, Brazil
50% Huila Excelso, Colombia

Similar Events We've Nailed

Conferences & Tradeshows, done at pace.

A snapshot of multi-day conferences at the same calibre as WorkTech. Same cart, same team, same standard.

Conference

CFO Conference

Hyatt Regency Sydney · 2 days

Tradeshow

Forefront Events

ICC Sydney · 3 days · 2 carts

Corporate

AGL Corporate Event

Melbourne · Multi-day

What Event Organisers Say

People who have run events just like yours.

"The whole booking process, which was very last-minute, was fantastic. The team responded super quick to any queries and the onsite delivery and management was amazing."

Amy McAdams

Event Ops Manager · FST Media

"Always love working with the team. We have received great feedback and look forward to working together again in the future."

Brooke Wilkins

EA to EGM · Origin Energy

"Franky and Jesse were absolutely fantastic. You have a great team and great people there. Coffee was outstanding throughout the event."

Jessica Dowell

Events Manager · MYOB

"We absolutely love working with Coffee on Cue. We've built a fabulous working relationship with you all over the years."

Toyah Riches

Ops Manager · Forefront Events

"Your team right from enquiry through to delivery is very professional and produces great coffee. I highly recommend them."

Helen Bambry

Biz Events Manager · Tourism NZ

"Very professional and friendly. Amazing team and company to work with. Will be booking them again."

Pavarin Chansawang

Event Sales Manager · Shangri-La

Your Event Team

The people running your event.

Ryan Spaccavento

Founder & CEO

Your commercial lead. Founded Coffee on Cue in 2013 and still personally reviews every major event proposal. Available throughout.

☕ Long Black

Paul Butera

Head of Ops · VIC

Running your logistics. Load-in, bump-out, barista rostering, equipment calibration. Your day-of contact at MCEC.

☕ Strong Flat White

Event Success Team

Operations & Support

A rotating roster of our most senior baristas. Each trained to our full hospitality standard with 3+ years on the cart.

☕ Piccolo Latte

The Cart

Twin GS3 cart, ready to roll.

Our regular coffee cart is built around two La Marzocco GS3 group heads and a Mazzer Kony grinder. Fully self-sufficient, wheels through any standard doorway or lift, fits inside a 1.8 x 1.5 metre footprint.

Equipment	La Marzocco Twin GS3 + Mazzer Kony grinder
Power	2 x 10A outlets (standard domestic sockets)
Footprint	1.8m (front) x 1.5m (depth)
Capacity	80 cups/hr (1 barista) · 160 cups/hr (2 baristas)
Water	Fully self-sufficient (on-site access preferred for dishwashing)
Setup	Up and running within 60 minutes of arrival
Pack Down	45 minutes, on-site contact signs off

For events over 500 expected PAX/hour we recommend upgrading to the La Marzocco Linea Classic cart (1 x 20A + 1 x 10A, or 32A 3-phase). Contact the team if required.

Your Questions, Answered

The short version.

What's included in the service?

Mobile cart, professional barista, specialty coffee beans, full milk range including alternatives, cups, lids, La Marzocco equipment, grinder, on-site logistics, delivery, pick-up, and insurances. No hidden fees.

How many coffees can your baristas make?

One barista serves up to 80 coffees per hour. With a second barista, output doubles to 160 per hour. Sustained through a 4-hour peak window.

How long does setup and pack-down take?

Up and running within 60 minutes of arrival. Pack-down in 45 minutes. Pricing is all-inclusive, no hidden labour line items.

Do you need access to water?

Fully self-sufficient with our own water supply. On-site access is beneficial for tank top-ups and dishwashing but not required.

Insurance and certifications?

$20 million public liability, Food Safety Supervisor certification, safe food handling, and workers compensation. Certificates available on request.

What are your branding options?

Custom branded cart panels (front-only or full 180-degree wrap) plus branded 8oz cups, themed timber or subway tile wraps. 4-week artwork turnaround for production.

Can you accommodate dietary requirements?

Yes. Full cream, light, soy, almond, oat milk. Decaf available on request. Gluten-free catering add-ons. All alternative milks included in package pricing.

What happens if the event runs over?

Decided on-day. Typically we extend service and invoice for additional hours post-event at $100 ex GST/hour. Overage cups at $5/cup hot, $7/cup iced.

Where do you service?

Melbourne and Sydney CBDs, inner suburbs, and regional (Geelong, Ballarat, Bendigo, Yarra Valley, Mornington Peninsula, Hunter Valley, Newcastle, Wollongong, Blue Mountains). Additional logistics fee applies >20km from HQ.

How far ahead should I book?

At least 4-6 weeks for peak availability. For branded cups: artwork must land 28 days out to avoid a 25% late-artwork surcharge. Last-minute bookings considered case by case.

Lock It In

Ready to confirm?

The quote above is live and updates as you change selections. Sign-off locks in your configuration at the total shown in the summary card.

Quote Valid Until

31 May 2026. After this date pricing and availability may change. Artwork for branded cups must be submitted by 5 July 2026 to avoid the 25% late-artwork surcharge.

Payment Terms

Payment in full within 48 hours of contract sign-off. Credit card, EFT or bank transfer. Procurement? We have net-30 terms available on request.

Cancellation Policy

Within 30 days of the event: 50% of invoice sum. Within 7 days: 100%. Reschedules treated case-by-case when notice exceeds 30 days.

What's Included

Cart, La Marzocco equipment, barista(s), setup, pack-down, Elevate Blend coffee, tea, chocolate, full milk range, hospitality blacks dress code, event management, insurance and compliance.

What You Provide

10A power outlet (standard domestic socket), access to wash-up facilities, clear rolling access to setup location, venue parking or parking fee covered.

Overage

If you exceed the cups included in your selected tier, additional cups bill at $5/cup hot, $7/cup iced, post-event. We bring 20% extra stock on the day so you never run out.

Confirm Your Booking

WorkTech AU 2026 at MCEC

Current Configuration Total